Grey Hawk- CDBG Income Restricted Tenant Selection Criteria

Grey Hawk Apartments is committed to providing equal housing opportunities. We do not discriminate based on race, color, creed, religion, national or ethnic origin, citizenship, ancestry, class, sex, sexual orientation, gender identity, familial status, disability, military/veteran status, source of income, age, or any other basis prohibited by local, state, or federal law.

1. Receive the completed application and supporting information

• Signed and dated application from anyone living in the unit that is 18 and older
• Waived application fee for each applicant-for CDBG-DR Units 
• Copy of Driver’s License or Passport
• Copy of Social Security Card or Social Security Number- will have to provide copy of card if just applied within 6 weeks
• Copy of two (2) months of consecutive pay stubs. Nine (9) if paid Weekly, Five (5) if Bi-weekly, Four (4) if Semi-monthly and two (2) Monthly.
• Fill out Self-Certification of Derecho Impact

** An application is considered received when all the information and documents are received to process the application. We accept applications based on the order of applications received by date and time. ** 

       2. Determine the number of tenants moving into the unit and their income.

•  No more than 2 non-related people per unit –maximum of 2 people per bedroom
• All Tenant(s) combined must make a minimum of 2.5 times the rent in income.
• Applicants must also meet HUD HOME Program income restrictions (≤ 80% of area median income).

      3. Run a credit screening through Entrata

• If a household does not pass screening, notify them immediately through Entrata with an Adverse Action Letter . VAWA rights information is included in a PDF attachment in the email.

      4. Run a background screening through Entrata

• If a household does not meet the criminal background criteria, notify them immediately through Entrata using the denial letter, which includes the VAWA rights information.
• Examples that someone may be denied for criminal:

• Assault, personal injury

• Stalking, kidnapping, sexual abuse

• Burglary, theft, or possession of stolen property

• Vandalism or property damage

• Drug use, trafficking, or manufacturing

• Sex offenses, child endangerment, or molestation

• Domestic violence

• Firearm-related crimes

• Arson or trespassing

• Prostitution or other criminal activity

       5. Have the household fill out the PetScreening profile on petscreening.com

• Must be approved for the household before the application is approved.

       6. Send Landlord Reference through Entrata or email.

       7. An application is considered approved when all items above have been completed

       8. Create a lease in Entrata and send it to the tenant(s).

• Collect the Reservation Fee of $500.00 per unit if fully approved
• to hold the unit – determined by RV Index Score- May charge up to 1 month if application states accept with conditions
• Collect Administration Fee $50.00 for all units at Grey Hawk. Application Fee is waived for CDBG-DR units

       9. Tenant(s) and High Properties representative must sign a lease.

High Properties bases applicant approval on the following determinations:

• RV Score
• Criminal Background 
• Pet Screening
• Previous rental or ownership history
• Proof of Income

All following in accordance with company guidelines,state & local laws, HUD, and ADA policy. 

Not more than 2 unrelated individuals on a lease. Not more than 2 people per bedroom.

No co-signers accepted. Will look at assets for qualification.

Applicant(s) mustsign the lease contract and pay the reservation fee within 72 hours of being notified 

of approval.

If the applicant(s) withdraw before approval the parties will no longer have any further obligation 

to each other.

If the applicant(s) withdraw after the reservation fee has been paid, but they have not signed the lease.

Applicant(s) with forfeit the reservations fee and administration fee if they have been notified of the 

approval and High Properties held the unit to sign the lease.

If the applicant(s) withdraws after the reservation fee and the lease has been signed. The applicant 

would have to decide which early lease termination option they would like per the lease agreement.

An applicant may be denied for the following reasons:

• Failure to provide required documentation

• Past evictions or non-payment of rent

• Pattern of lease violations or damage to previous units

• Misrepresentation or falsification of information

• Damage to prior units

• Interference with others’ peaceful enjoyment of housing

• Violations of landlord rules in previous tenancies

CDBG-DR Program Compliance

• This property is part of a program developed by the U.S. Department of Housing and Urban 

Development (HUD). The CDBG Program requirements are designed to increase the supply of 

affordable housing for a sustained period, by capping rents at affordable levels and restricting 

occupancy to median income households.

• Under the CDBG-DR Program, tenants must be at or below 80% of median income as outlined by the 

then current HOME Program Income Limits as issued by HUD. An example of income limits is listed 

below. However, these income limits are subject to change as HUD issues new limits.

o Tenants selected must be at or below 80% of the median income to meet the income 

eligibility requirements as outlined in the current year.

• Income limits are verified on an annual basis as part of the recertification process. When a tenant of 

a CDBG-DR unit becomes over-income, the property is temporarily in noncompliance with the 

CDBG-DR requirements. Temporary non-compliance is permissible if the landlord takes steps, at the 

next available opportunity, to restore the property’s compliance. Over-income tenants are 

protected by the terms of their leases; rent changes go into effect only when the lease permits at 

which time rent would be adjusted to 30% of adjusted income.

Wait List Procedure

• A waiting list will be maintained in chronological order within Entrata.
• When a unit becomes available:

              – The first applicant on the list will be contacted and must respond within 24 hours

              – If no response is received, the next applicant on the list will be contacted